The right vacation rental welcome book lets guests know how to treat your home, putting them on the path to leaving a five-star review that boosts your property’s performance and sets you apart from your neighboring competitors.
According to our experts, these resources are so expected in today’s travel market that guests are more likely to call out when you don’t have a welcome book than to celebrate that you do. Sometimes, that means mentioning it in their review, but it can also look like calling you more often with simple questions, complaining that they couldn’t get amenities to work, or feeling uncertain about house policies.
That’s why we made a free, downloadable welcome book template that makes it easy to create the best tool for you and your guests. Keep reading to learn what the essential components of an effective book are — and how each one supports your business.
Download Our Free Vacation Rental Welcome Book Template
In This Article:
What Is a Vacation Rental Welcome Book?
What to Include in a Vacation Rental Welcome Book
Create Your Vacation Rental Welcome Book
To set the foundation for a great guest experience, think of your welcome book as a guide to your property and area — from how to use the thermostat to where (and when) to go for the best cocktails.
In short, the best welcome books:
Our free template makes creating a vacation rental welcome book quick and easy. It gives you a framework to fill in all the right details that hit on each of the above points in a way that can ultimately reward your business.
As you learn how to make a welcome book for Airbnb, Vrbo, and other top sites, be sure to include the right, relevant features that help guests enjoy your book, home, and neighborhood. That said, it’s important to keep everything focused and brief, so guests aren’t overwhelmed or intimidated with too much to read. Here’s what should go in your welcome book.
Your book functions as your personal greeting to guests, so you don’t have to be there to do it yourself. Whether you simply celebrate their arrival or tell them your rental’s backstory, stand out from the competition with a warm and unique welcome. You could even include highlights your guests may have missed during booking, like eco-friendly features or your favorite fun facts about the interior design.
While this note should be at the very front of your book, you also want to include the property address and contact information for your local guest support person or team. These details need to go at the beginning in an easy-to-find spot, so critical info is never missed by your guests.
When you work with Evolve, you’re set up for a hospitality home run that always makes guests feel supported. We create an accurate, descriptive listing, tackle pre- and post-stay guest communications, and encourage post-stay reviews that build your reputation.
Speaking of easy-to-find details, a well-designed table of contents makes your book feel organized and approachable. In addition to giving guests a preview of what the book is as soon as they open it, it also helps them find the information they care about or need most at any moment.
Remember: there’s no need to go into detail here. Simply outline your book and be clear about what each section provides for the guest.
When traveling, guests don’t always have the resources they’d typically have at home. They’ll feel more at ease if they know you have their safety in mind.
In addition to the local support team contact information you provided earlier, give accurate details (including phone numbers) for your property’s:
On the same page, we recommend putting your property address again so guests can easily access it without needing to flip through pages. You should also add a disclaimer to call 911 in case of emergency.
When guests book your home, they may encounter policies in your eye-catching listing, pre-stay emails, and even friendly text communications. But by the time they arrive, they may have missed or forgotten the details.
Reiterating your house policies and rules in your welcome book can help resolve common rental issues — or keep them from happening in the first place.
To help every stay go smoothly, be sure to outline your:
Your policies directly impact profits. That’s why Evolve’s comprehensive revenue strategy takes them into account right alongside industry trends, daily rates, and more — all to put as much money in your pocket as possible.
Even if your property maintenance is up-to-date, learning how to use new systems and amenities can be complex. Providing helpful how-tos upfront can help avoid any feelings of frustration that could sour a guest’s overall experience.
We recommend including:
An in-home reference guide like this will help guests understand how to enjoy your home and leave it in good shape. Plus, you’re way less likely to find broken or misused items after they leave.
Share your local insights or do some digging to unearth the best community hotspots. With your advice on hand, guests can take full advantage of the neighborhood, city, and surrounding area, which may even warrant a return visit.
Your highlights could include:
As you create your list, provide additional recommendations for vacation rental guests based on who may be visiting your home. This could include local to-dos for families if your home has a higher occupancy allowance, or four-legged destinations if your home is pet-friendly.
Writing out transportation advice and guidance can be an extra perk for guests who don’t know how to get around a new-to-them destination.
Your insights could help them navigate local:
This is also a good place to provide a few brief directions to important locations, like the airport, so they know exactly where they’re going.
With a blank welcome book (and a lot of ideas), this task may feel intimidating. But our free vacation rental welcome book template can get you started with all the essentials already outlined. Download it below to get designed pages ready for your:
We made it easy to fill in and print out, so your book will be ready to enhance your guest experience in no time.
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2Beach vacations have long been an American pastime, and vacation rentals have been emerging as the ideal hosts. At these waterfront properties, travelers can cook their fresh catches in spacious kitchens, fall asleep to the sound of crashing waves, and sink their toes in the sand as soon as they step out of their rental properties.
But the coronavirus pandemic reshaped most aspects of American life, including travel, so demand for wide-open spaces and sprawling beaches is more popular than ever. Travelers are heading to beaches and national parks en masse, which can lead to increased bookings and higher profits for those who own nearby properties.
Plus, as the vacation rental industry flourishes — it’s projected to see market growth of $62.7 billion between now and 2024 — there’s widespread appeal for short-term property investment in coastal communities.
All of this is why now is the time to consider buying a beach house vacation rental. From the craggy coastlines in Oregon to the sun-soaked shores of Florida, here are the best beach towns to buy an investment property in the next year.
The By the Numbers data below is based on a combination of proprietary and public data, but the three main metrics we took into account are:
We also evaluated a property’s potential to outperform market expectations with an Evolve partnership. Below, you’ll see The Evolve Difference, showcasing how we helped some of our top beach house homeowners maximize income in each area, resulting in them significantly surpassing the market’s projected revenue.
The secret’s already out about the popularity of Galveston vacation rentals, but nearby Surfside Beach is a smaller, quieter stretch of sand and surf in the Lone Star State that’s rightfully gaining attention as an alternative Gulf Coast vacation destination.
The best part about investing in this slightly lesser-known area: the comparatively low home prices. The beach town also has a 10.5 percent cap rate, which is the ratio between a property’s net income and its market value — a key measure of success that can indicate your return on investment.
Our Real Estate Services (RES) experts say Surfside Beach is also a big draw for nearby city dwellers looking for an easy-to-reach beach escape, which can help keep your rental booked year-round. Houstonians can get to the beach in an hour, while Surfside is a doable weekend trip for those in other major metros like Dallas, San Antonio, and Austin.
Surrounded by port towns, lighthouses, and rolling dunes, this scenic Michigan city nabbed the second spot on our list as it’s a Midwest vacation magnet.
Along with its spectacular beaches (and there are a lot both big and small to explore), Traverse City has earned the reputation of being the “Cherry Capital of the World” and is gaining recognition as an up-and-coming wine destination. It also has prime leaf-peeping opportunities in autumn, and vacationers often visit come winter to glide through Sleeping Bear Dunes National Lakeshore on snowshoes.
Of course, it’s smart to stock your vacation rental with beach-friendly amenities that’ll help your home stand out to booking travelers. But our RES team also recommends finding a property that has amenities you can use year-round, like a fire pit. (If the home doesn’t have those amenities, you’ll want to look for opportunities to add value by bringing them in.)
Once a hideout for the infamous pirate Blackbeard, Murrells Inlet remains full of treasures for outdoors lovers. It’s an immerse-yourself-in-nature destination where travelers can kayak, birdwatch, harvest oysters, or charter a deep sea fishing excursion, then cap off the day with live music at a waterfront restaurant along the MarshWalk.
Murrells Inlet also neighbors Myrtle Beach, a close runner-up on our list of best places to buy a beach home. But with an 8 percent cap rate — double that of Myrtle Beach’s — it stands out as a top investment area that offers vacation-goers all the same beach fun.
Cape Coral lands in the fourth spot on our list of best places to buy a beach house and ninth on our overall list of where to buy a vacation rental property because of its appeal to a wide variety of travelers.
Along with the scenic Gulf Coast beaches, Cape Coral has lush golf courses and kid-friendly attractions like the Sun Splash Family Waterpark. It’s also a top boating and fishing destination, and is teeming with canals boasting more than 400 miles of beautiful waterfront property.
Of course, high HOA fees can often be a deterrent to Florida investors. But our RES experts say Cape Coral remains an area without heavy regulation, so you won’t have to cut through a bunch of red tape before seeing a solid ROI on your income property.
With a long stretch of peaceful beaches and shorelines that disappear into the horizon, Ocean Shores is a gem in the Pacific Northwest that appeals to travelers looking to avoid crowds. An ideal basecamp for day trips to Olympic National Park, tourists can gawk at the glacier-capped mountains and recharge in the Hoh Rainforest, which is billed as the quietest spot in the United States.
That level of peace and quiet can also appeal to remote workers, as scenic destinations like Ocean Shores are becoming more popular even in shoulder seasons. Look for properties that can be tailored to suit a variety of travelers, like families, business travelers, and those vacationing with pets. Once you have your home, adding low-cost amenities like beach blankets, hiking guides, and board games can help your rental shine.
With 363 miles of Oregon coastline, this scenic Pacific Northwest stretch is filled with public beaches, tucked-away coves, and coastal hiking trails that wind through old-growth forests. Over the decades, though, Newport has also solidified its reputation as a favorite beach along the coast thanks to its quirky tourist attractions, historic lighthouses, and photo-worthy landmarks like the Yaquina Bay Bridge.
Our RES team says decks and patios are in high demand in Oregon coast rentals, as vacation-goers love witnessing the moody beaches from sunrise to sunset. Bonus: while Newport median revenue hovers around $29,000 annually, we’ve seen Evolve owners earn more than $50,000 in the same timeframe.
With turquoise waters and sugary white sands, this picturesque Alabama beach destination has a long tradition of bringing families together for vacations year after year. Together, Gulf Shores and its next-door neighbor, Orange Beach, boast 32 miles of shoreline, translating to highly sought-after waterfront properties.
To make sure you nab a profitable one, our RES team says to work with a local realtor who can help you best understand what amenities your HOA dues will cover. Pools hold a lot of appeal for travelers, as they like to move towels from the sandy shores to shaded pool decks — so finding a home with that amenity will serve you well.
Our RES experts also say investors fare well here because travelers tend to book long stays along Alabama’s southern coast, oftentimes vacationing for more than a week. Long stays mean less turnover (and associated costs to bring in cleaning and service crews), so you’re likely to keep more money in your pocket.
Once a historic whaling village in the mid-1800s, this Maui vacation destination remains a National Historic Landmark and is a spectacular basecamp for those exploring the Hawaiian island. Sun seekers who come here can swim in the freshwater pools at Haleakalā National Park, witness otherworldly lava formations in ʻIao Valley State Park, or time a trip from November to May to try and spot a breathtaking whale migration.
While homes are expensive to buy in Lahaina — the median listing price hovers around $787,000 — and many parts of Hawaii have expensive HOAs with strict regulations, that shouldn’t deter investors who really want to buy a beach property in Hawaii. Median annual revenue dances in the $48,000 range, and some Evolve owners have brought in nearly $72,000 annually. (Not to mention, buying here means you have your own Hawaii beach house ready for personal use whenever you please.)
More great news: our RES experts say two-bedroom vacation homes perform well in Lahaina, so you don’t necessarily have to purchase a sprawling property if you’re on the lookout for something more affordable. You can also partner with local, Evolve-vetted real estate agents to navigate HOA regulations and find a property that can excel in the vacation rental market.
Clean beaches and a bustling boardwalk with twinkling carnival lights bring travelers to this iconic beach city along the Atlantic Coast every summer. But it’s important to note that, while those blue crab-slinging waterfront restaurants and adrenaline-pumping amusement park rides offer tons of family-friendly excitement, Ocean City also has an equally-as-appealing quieter side.
The beach destination boasts serene golf courses and is just 20 miles from the Assateague Island National Seashore, offering opportunity for travelers to watch wild ponies roam and comb the white sand beaches for seashells.
To maximize on an investment in this quintessential summer destination, our RES team recommends using the slower off-season to do maintenance upgrades on your property that entice travelers to book. It’s also helpful to prioritize projects around outdoor space — like creating an al fresco dining area with grills, or adding yard games for guest use — as those coming to beach towns often want to spend as much time as they can breathing in that fresh, salty air.
Destin is postcard-perfect with its teal waters and powdery white sand beaches. Located along the Emerald Coast where Florida’s Panhandle greets the Gulf of Mexico, this sun-soaked playground has a knack for drawing multi-generation families for vacations.
For this reason, our RES team says spacious vacation rentals (usually those with around six rooms) tend to net the highest ROI in this beach town. That’ll serve as the home base for travelers craving an array of adventure — Destin has everything from snorkeling and deep sea fishing excursions to a bustling boardwalk and excellent shopping.
A well-kept boardwalk and pristine shorelines help Bethany Beach earn a coveted spot on our best places to buy a beach house list, despite it being a lesser-known escape (for now). This quaint and quiet mid-Atlantic enclave has everything you’d want in a beach town — from bike and surf shops to farmers markets and movies on the sand — without the crazy beach crowds.
A strong inventory of luxury properties drive up the median home price to nearly $700,000 in this small beach town, so buying here does require a large upfront investment. But our RES team says finding property with close access to the beach or a private pool or hot tub can help you hit your occupancy goals and see a return on investment faster.
You may know this charming Northeastern summer vacation town for its clam shacks, lighthouses, and rolling sand dunes. But there’s so much more to discover here, which is why travelers book lengthy summer vacations in Cape Cod, staying an average of five days in the high season and booking nearly three months in advance.
Average home prices hover in the $570,000 range, and unsurprisingly, our RES experts say those with private beaches, porches, and ocean views are the ones to seek out in your house-hunting journey. You could also look into adding beach-friendly amenities, like beach chairs, towels, and coolers to up the convenience factor for guests and likelihood of them leaving a five-star review.
Investing in a vacation rental property is a personal decision, but you don’t have to navigate your options alone. Whether you’re drawn to one of our tried-and-true beach towns or enticed by the untapped potential of a lesser-known up-and-comer, our Real Estate Services team can help you take the next step.
We have the data to contextualize your investment opportunities and define your objectives, preferred local real estate agents who specialize in vacation rental purchases, and an arsenal of management tools to help you reach your personal and financial goals once you’ve closed on your short-term rental property and are ready to jumpstart your business.
For additional research, here are some resources to help you better understand the potential of vacation rental investment:
Now that you’re ready to talk about purchasing the home of your dreams, let’s get the conversation started today.